Document release process

source/core-devs/index.rst

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+Core Developer's reference
+==========================
+
+Resources that are of most use to Core Developers.
+
+.. toctree::
+   :maxdepth: 2
+
+   release-process

source/core-devs/release-process.rst

@@ -0,0 +1,270 @@
+Release process
+===============
+
+Red's release process involves a bit of work. This document attempts to collect,
+in one place, all the steps needed to make a release of Red.
+
+Types of releases
+-----------------
+
+- Breaking release (``3.x+1.0``)
+
+  Release with breaking changes, done from ``V3/develop``.
+
+- Standard release (``3.x.y+1``)
+
+  Release without breaking changes that may contain both features and bugfixes.
+
+  This is done from ``V3/develop`` or ``3.x`` branch
+  if a breaking release is currently in development.
+
+- Maintenance release (``3.x.y+1``)
+
+  Release without breaking changes that only contains cherry-picked enhancements and bugfixes.
+
+  Quite similar to a standard release but it is done from a short-lived release branch
+  using the tag of a previous version as a base.
+
+- Hotfix release (``3.x.y+1``)
+
+  Release that is meant to quickly patch one of the currently supported releases
+  (usually it is just the latest).
+
+  This is done from a short-lived release branch using the tag of a previous version as a base,
+  or from ``V3/develop``/``3.x`` if it doesn't contain any meaningful code changes yet.
+
+
+Making a release
+----------------
+
+#. Ensure there are no release blockers.
+
+   .. tab:: Hotfix release
+
+      You can *generally* skip this. Might still be worth checking
+      in case there is some blocker related to release workflow that could potentially affect you.
+
+   .. tab:: Everything else
+
+      Look at the milestone for the next release and check if there are any Release Blockers
+      (labelled as "Release Blocker" on the issue tracker) that need to be handled before the release.
+
+#. Check state of all open pull requests for this milestone.
+
+   .. tab:: Hotfix release
+
+      This is a hotfix release, you should focus on getting the critical fix out,
+      the other PRs should not be important. However, you should still update the milestone
+      to make your and others' job easier later.
+
+   .. tab:: Everything else
+
+      Decide which should be kept for the release, cooperate with another org member(s) on this.
+      Move any pull requests not targeted for release to a new milestone with name of the release
+      that should come after current one.
+
+#. Review changelog PR.
+
+   .. note::
+
+      At this point, you should have an up-to-date milestone containing all PRs
+      that are contained in this release. If you're not sure if all PRs are properly assigned,
+      you might find the ``=getunreleasedcommits MILESTONE_NAME`` bot command
+      in one of testing channels on Red server useful.
+
+   The changelog PR should always be merged into ``V3/develop``. You should remember to later
+   cherry-pick/backport it to a proper branch if you're not making a release from ``V3/develop``.
+
+   .. tab:: Hotfix release
+
+      Hotfix releases need to contain a changelog.
+
+      It can be limited to a short description of what the hotfix release fixes, for example see:
+      `Red 3.4.12 changelog <https://docs.discord.red/en/stable/changelog_3_4_0.html#redbot-3-4-12-2021-06-17>`__
+
+   .. tab:: Everything else
+
+      - Add (or ask PR author to add) any missing entries based on the release's milestone.
+      - Update the contributors list in the changelog using contributors list for the milestone
+        that you can generate using ``=getcontributors MILESTONE_NAME`` bot command
+        in one of testing channels on Red server.
+      - Merge the PR once it's ready.
+
+#. Run "Prepare Release" workflow.
+
+   Go to https://github.com/Cog-Creators/Red-DiscordBot/actions/workflows/prepare_release.yml
+
+   .. tip::
+
+      This step only takes care of automatically creating some PRs,
+      it won't release anything, don't worry!
+
+   - Click on the "Run workflow" button
+   - Choose the long-lived branch for the version you're releasing
+
+     This is either ``V3/develop`` or ``3.x`` branch that you will be cherry-picking changes from,
+     not the short-lived release branch.
+
+   - Click on the "Run workflow" button in the popover
+
+   .. figure:: /_images/prepare-release-workflow.png
+      :target: /_images/prepare-release-workflow.png
+
+#. Merge the automatically created PRs.
+
+   Wait for "Prepare Release" workflow to finish and merge the PRs that it created.
+
+#. Create a short-lived release branch.
+
+   .. tab:: Hotfix release
+
+      .. note::
+
+         This does not apply if you're releasing from the long-lived branch
+         (i.e. ``V3/develop`` or ``3.x``).
+
+      - Create a branch named ``V3/release/VERSION_TO_RELEASE_HERE`` based off
+        a tag of previous version.
+
+        This can be done with the command:
+
+        .. prompt::
+
+            git checkout -b V3/release/VERSION_TO_RELEASE_HERE PREVIOUS_VERSION
+
+      - Cherry-pick the critical fix, the changelog, the automated PRs, and the version bump.
+      - Push the branch to upstream repository (Cog-Creators/Red-DiscordBot)
+
+        With a typical setup where ``upstream`` remote points to upstream repository
+        and ``origin`` points to user's fork, this can be done with the command:
+
+        .. prompt::
+
+            git push -u upstream V3/release/VERSION_TO_RELEASE_HERE
+
+   .. tab:: Maintenance release
+
+      - Create a branch named ``V3/release/VERSION_TO_RELEASE_HERE`` based off
+        a tag of previous version.
+
+        This can be done with the command:
+
+        .. prompt::
+
+            git checkout -b V3/release/VERSION_TO_RELEASE_HERE PREVIOUS_VERSION
+
+      - Cherry-pick the relevant changes, the changelog, the automated PRs, and the version bump.
+      - Push the branch to upstream repository (Cog-Creators/Red-DiscordBot)
+
+        With a typical setup where ``upstream`` remote points to upstream repository
+        and ``origin`` points to user's fork, this can be done with the command:
+
+        .. prompt::
+
+            git push -u upstream V3/release/VERSION_TO_RELEASE_HERE
+
+   .. tab:: Breaking or standard release
+
+      This does not apply.
+
+   .. _write-announcement:
+
+#. Write (not send!) an announcement for the new release.
+
+   This is the announcement that you will later `post to Discord <publish-announcement>`.
+
+   Remember to:
+
+   - Mention that the changelog contains "Read before updating" section (if applicable):
+
+     .. code:: markdown
+
+         __**Before you update**: please ensure that you read the “Read before updating” section in the changelogs first.__
+
+   - Include the link to changelog.
+
+     .. note::
+
+         - Use link to ``stable`` or tagged (i.e. ``3.4.0``) version of docs,
+           DO NOT USE link to ``latest``.
+         - The changelog link should point to the section for the specific release
+           (the part after ``#`` in the URL)
+
+         For example:
+
+         .. code:: markdown
+
+            Full changelogs here: <https://docs.discord.red/en/stable/changelog_3_4_0.html#redbot-3-4-12-2021-06-17>
+
+#. Make a new release through `GitHub Releases <https://github.com/Cog-Creators/Red-DiscordBot/releases/new>`.
+
+   .. attention::
+
+      Remember to change the target branch when you're not releasing from ``V3/develop``!
+
+   - Put the version number as tag name (i.e. ``3.4.0``)
+   - Put the version number prepended with "v" as release title (i.e. ``v3.4.0``)
+   - Ensure that the target branch is selected correctly
+   - Write a short release description
+
+     The description can be informal, the changelog has all the important information already.
+     Be sure to put a link to full changelog from our docs in release description.
+
+     The changelog link should point to the section for the specific release
+     (the part after ``#`` in the URL), e.g.:
+
+     .. code:: markdown
+
+         Full changelog: https://docs.discord.red/en/latest/changelog_3_4_0.html#redbot-3-4-12-2021-06-17
+
+   .. figure:: /_images/drafting-new-release.png
+      :target: /_images/drafting-new-release.png
+
+#. Check the correctness of Release information and approve or reject the environment run.
+
+   .. danger::
+
+      This is the step when the new version will get published.
+
+      At this point you should already have `written the announcement <write-announcement>`
+      that you will be sending after this is done.
+
+   Go to https://github.com/Cog-Creators/Red-DiscordBot/actions/workflows/publish_release.yml
+
+   - Click on the first workflow run (with a clock icon) on the list.
+
+   .. figure:: /_images/publish-release-workflow-list.png
+      :target: /_images/publish-release-workflow-list.png
+
+   - Click on the "GO HERE BEFORE APPROVING" job.
+   - Expand the "REVIEW OUTPUT OF THIS STEP BEFORE APPROVING" step.
+   - **Verify the release information printed in the step is correct.**
+
+   .. figure:: /_images/publish-release-job.png
+      :target: /_images/publish-release-job.png
+
+   - Go back to Summary, click on "Review deployments" and approve or reject the environment run.
+
+#. Wait for the CI to finish its job.
+
+   "Publish Release" workflow needs to finish before you can continue.
+   You should also wait for the ``stable`` build on the Read The Docs to finish if it hasn't already.
+
+   .. _publish-announcement:
+
+#. Send and publish an announcement in Discord.
+
+   This is the announcement that you wrote in `the earlier step <write-announcement>`.
+
+#. Merge the PR bumping to dev version.
+
+   It should have been automatically created during "Publish release" workflow
+   that you approved earlier.
+
+#. Close release milestone and create a new one.
+
+   Close the milestone for the release that was just made
+   and create an appropriately named milestone for the next release.
+
+After all this is done, you can enjoy the new release
+(or make a hotfix if there's a critical issue, let's hope there's not though :))

source/index.rst

@@ -8,4 +8,6 @@ Full Table of Contents
 ----------------------
 
 .. toctree::
-   :maxdepth: 2
+   :maxdepth: 3
+
+   core-devs/index