From 68c2b9fe5895a73f54292b87848e71b93311ac76 Mon Sep 17 00:00:00 2001 From: James Thomas <48878399+jatonline@users.noreply.github.com> Date: Thu, 28 Mar 2024 14:37:58 +0000 Subject: [PATCH] Update contracts.md to reflect current processes --- pages/managers/contracts.md | 22 +++++++++++++++------- 1 file changed, 15 insertions(+), 7 deletions(-) diff --git a/pages/managers/contracts.md b/pages/managers/contracts.md index d3535b7..4429775 100644 --- a/pages/managers/contracts.md +++ b/pages/managers/contracts.md @@ -2,8 +2,8 @@ # Contract and working hours ```{important} -Please note the university [guidance](http://www.bristol.ac.uk/students/support/finances/advice/part-time-work/) on working part time during your studies. -Ph.D. students contributing to the Ask-JGI team must have the approval of their supervisors, and should agree an upper limit on the number of hours they should be dedicating to Ask-JGI each month. +Please note the University [guidance on working part time](http://www.bristol.ac.uk/students/support/finances/advice/part-time-work/) during your studies. +PhD students contributing to the Ask-JGI team must have the approval of their supervisors, and should agree an upper limit on the number of hours they should be dedicating to Ask-JGI each month. ``` Most Ask-JGI student contracts are handled by the University of Bristol's [Temporary Staffing Service (TSS)](https://www.bristol.ac.uk/temporary-staffing/). @@ -12,19 +12,27 @@ This is the case for candidates who meet the following criteria: - Will be based in the UK for the duration of the contract. - Do not hold any other employment contracts at the University of Bristol. -Assuming the above criteria are fulfilled, a [Casual, Academic and Guest request](https://www.bristol.ac.uk/temporary-staffing/cag/managers/request/) should be made by the JGI Manager. +Assuming the above criteria are fulfilled, a [Casual, Academic and Guest request](https://www.bristol.ac.uk/temporary-staffing/cag/managers/request/) should be made by the JGI admin team. This must be sent to TSS **at least 3 weeks** prior to the commencement of Ask-JGI activities. -To claim payment each month, students will need to send a completed time sheet to the JGI Manager, who will enter their hours on MyERP. +To claim payment each month, students will need to ensure that their timesheet (a shared Excel spreadsheet) is up to date before the end of each month. +A member of the JGI admin team shoul send a reminder in the Microsoft Teams channel with the exact deadline each month. +After checking the hours, a JGI admin team member will then submit the total hours using a MyERP timesheet. There are some cases where the above criteria do not apply (see below subsections). -#### Student already employed through UoB HR +## Student already employed through UoB HR In cases where a student is already a staff member at the University, a payment route has already been set up through HR. This means that hours worked on Ask-JGI must be claimed by the student through MyERP using a **Staff Fee Claim** form. The student will require a budget code and hourly rate (excluding holiday pay as annual leave benefits are already included as part of their main contract) from the Ask-JGI manager. -#### Student based internationally +## Student based remotely, including internationally -In cases where a student is going to be based overseas for part or the duration of their contract a special exception should be sought through the [International Mobility Office](http://www.bristol.ac.uk/hr/policies/international-mobility/). Provided that the International Mobility team are able to approve the circumstances a TSS contract ought to be able to be drawn up for a duration of 6 months (maximum for overseas-based workers). +```{important} +We expect most students to be physically based in Bristol and be available to attend in-person meetings during their time as part of the Ask-JGI team. +``` + +In cases where a student is going to be based away from Bristol for part of their contract, they should check this first with the Ask-JGI manager. +Where they will be oversea, then a special exception must also be sought through the [International Mobility Office](http://www.bristol.ac.uk/hr/policies/international-mobility/). +Provided that the International Mobility team are able to approve the circumstances a TSS contract ought to be able to be drawn up for a duration of 6 months (maximum for overseas-based workers).