CTJ: PM/ORG Meeting Agenda and Notes

[ExperimentsInHonesty]

Overview

Meeting Agendas for PM/Org meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] issue for audit #51
- [ ] Check [CTJ landing page](https://civictechjobs.org/)

### Roll Call

#### Recurring items: 
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/CivicTechJobs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel)
       - [ ] [Nooria Ali](https://github.com/hackforla/CivicTechJobs/issues/assigned/nooriaali9)
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2021-12-26
2022-01-02
2022-01-09
2022-01-23
2022-02-06
2022-02-13
2022-03-06
2022-03-13
2022-03-20
2022-04-03
2022-04-10
2022-05-01
2022-05-29
2022-06-05
2022-07-17
2022-08-07
2022-09-18

2023

2023-02-19
2023-03-19
2023-03-26
2023-04-16
2023-06-06 - did not take place
2023-17-09 - meeting with Bonnie
2023-10-10
2023-16-10
2023-22-10
2023-25-10 - meeting with Bonnie
2023-07-11
2023-15-11 - meeting with Bonnie
2023-21-11

2024

2024-24-01 - meeting with Bonnie
2024-14-02 - meeting with Bonnie
2024-28-02
2024-06-03
2024-12-03
2024-20-03
2024-21-03 - meeting with Bonnie
2024-27-03
2024-03-04
2024-10-04 - meeting with Bonnie
April 17 meeting was cancelled because Karen was on vacation, and missed April 24 due to conflicts in schedule.
2024-01-05
2024-08-05 - meeting with Bonnie
2024-08-05
2024-06-06
2024-03-07
2024-31-07
2024-05-08
2024-14-08 - meeting with Bonnie
2024-23-08

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05
Now replaced by Issue #476

Resources

Bonnie's List of CoP's

[kcoronel]

Updates to website: hackforla/website#7314
Updates to VRMS: hackforla/VRMS#1730

[kcoronel]

September 6, 2024 Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Karen
      • MK Docs - gather all the feedback from new members and make sure that it is included in the new version of MK Docs
      • Goal for next week is to sync with Terrence on the timeline for updates, any questions, and creating documentation around how PM's and other members should go about updating MK docs
      • Off board Leah from the UXR team
      • Check on Zoom link for Dev team
      • Check on the website updates related to team members
      • Outline workflow for issue creation [create a new issue] - tag Nooria for review
    • Kanika
    • Nooria Ali
      • Nooria will send out outstanding issues for Dev and UI/UX
      • Nooria to reach out to Jimmy to work through roadmap - and how to document (will create issue)
      • Social Media - aim for October to share Bonnie
      • Nooria to share with Karen what Kanban board columns we would like to add
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ]
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

September 9, 2024 Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Karen
    • Kanika
    • Nooria Ali
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Joining tonights Onboarding Meeting to request for Designers to sign-up for usability testing - what time should I join?
• AWS question - do we make tickets for DevOps to configure our AWS stuff or do we take this on? We know that we are responsible for a few things but would like to understand the workflow here.
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• PMs need to attend Friday PM meetings at 12pm - or recruit a new PM to attend these meetings
• Bonnie updated Usability testing for CTJ skills page design #532 with edits to Usability Test Google Form
• Jimmy should attend DevOps meeting, they discuss this early on in the agenda.
• Share with leads:
• Folks are using the boards more often to post roles - hypothesis is that the issues are all on the projects board
• Naming of Open Roles

Items for next week's agenda

• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

[kcoronel]

To discuss at next meeting with Bonnie - Figma loading time

[kcoronel]

Decision record template: https://github.com/hackforla/website/wiki/Decision-Records

Decision record issue: hackforla/website#4471

ER GitHub Issue template: https://github.com/hackforla/website/blob/gh-pages/.github/ISSUE_TEMPLATE/emergent-request.md

see website ER issue in action https://github.com/hackforla/website/issues/new?assignees=&labels=Complexity%3A+Missing%2C+ER%2C+Feature+Missing%2C+role+missing%2C+size%3A+0.25pt&projects=&template=emergent-request.md&title=ER%3A+%5Breplace+with+info+%5D+

[kcoronel]

October 4, 2024 Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Friday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Karen
    • Kanika
    • Nooria Ali
      • @nooriaali9 to update Recruit volunteers for team open roles #539 with PM role
      • @nooriaali9 to review leads agenda CTJ: Leads Agenda  #476
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Go over what was discussed in leads meeting
• Check on recruitment
• Check on offboarding
• Prep for Bonnie meeting
  • Terence wants to join
  • Discuss MVP requirements with Bonnie
  • Figma loading time
• Decision record
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today
  • Go over what was discussed in leads meeting
  • Decision record

FYIs

Notes from meeting

Items for next week's agenda

[ExperimentsInHonesty]

• @kcoronel I pasted this on a dev agenda CTJ: Development Meeting Agenda #450 (comment)

[kcoronel]

• Figma - making it run faster

[kcoronel]

2024-14-10 Agenda and Notes

Roll Call

• Bonnie
• Terence
• Karen

Recurring items:

• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Karen
    • Nooria Ali
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Introduce Terence - New Dev Lead
• Update on team
• Skills Matrix in regards to UI/UX
• Discuss MVP requirements with Bonnie
• Discuss Figma loading time
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Challenge - not clear where staging is set-up, on incubator or someone's personal space?
We want to make sure it is on incubator.

1. Incubator and set-up -- would need to reinstated with Terra
2. Replacing Terra gram with Terra form
   Allows us to do an incognito service across all Incubator projects.

AWS - Incubator Staging -
Deployment about a year ago

Bonnie shared directory:
GitHub: HackforLA/Incubator
Civic Tech Jobs not currently there

Code is in repository > remove DNS
Terence DevOps CoP Meeting - Wednesday 10/16

DataScience Skills Matrix to update
Confirmed that everyone in the CoP created
Tutorials in Wiki -- writing a script in python

Audit to perform for Skills Matrix --> review CoP's wikis

Project details: People Depot
Job posting: CTJ database
CTJ responsible: taking in job postings from projects that have job postings - will pull all details from People Depot
Skills Matrix - always responsible
Asking about User availability - People Depot will store user availability

Addition for MVP spreadsheet: Dev backend - storing information and clean-up process

MVP 1 - show poster that don't match/how much match -- requirement exposure may be able to do that oneself

Exposure - understand general concepts

Job Poster should be able to select what skill level folks have

Future - Future state:

• PMs will be told "you've just eliminated x amount of people for the role" your asking too much

Items for next week's agenda