Purple Bubble

ARTICLE I: NAME AND AFFILIATION

1. The name of the organization shall be Purple Bubble, hereafter referred to as "the Project."

ARTICLE II: PURPOSE & MISSION STATEMENT

1. Our mission is to build and develop free and open communications technology, protocols, and platforms.

ARTICLE III: MEMBERSHIP

1. Membership in the organization shall be open to any person whose membership has not been terminated previously.
2. Eligibility for membership or officer positions in this organization may not be limited on the basis of race, sex, gender, religion, national origin, sexual orientation, physical or mental handicap, ancestry, or medical condition.
3. Membership is defined by any person who has registered with the Project as a member and meets the eligibility criteria set forth in the bylaws herein.
4. The term of each membership shall be one (1) year commencing on the date the member registers with the Project and may be renewed each calendar year.
5. Memberships may be renewed by notifying the Project that the member wishes to renew their membership not more than two (2) weeks before the expiration of their membership, or at any time after the membership has lapsed.
6. Any membership may be terminated permanently or reinstated by the Steering Committee at any time, unless two-thirds (2/3) of the Membership vote to reinstate or terminate the membership.
7. The organization shall provide members with written or electronic notice of upcoming membership expirations at least fourteen (14) days prior to the expiration date.

ARTICLE IV: STEERING COMMITTEE & DUTIES

1. The Steering Committee shall be composed of two (2) Co-Chairs, one (1) Secretary-Treasurer, and two (2) At-Large Members.
2. To be eligible for the Steering Committee, candidates must be members of the Project.
3. Candidates will nominate themselves no later than one week prior to the date of the election.
4. Elections shall occur on a meeting date during the month of December.
5. All elections shall be single-transferable-vote, with voters ranking all candidates.
   • In the event of a tie in the final round of instant-runoff, a runoff will take place between the candidates with the highest vote totals immediately afterward.
6. The term of the Steering Committee shall last one calendar year.
   • Steering Committee vacancies shall be filled via a special election, to be announced within one week of a Steering Committee seat becoming vacant, and held no later than two weeks after the announcement.
     1. Announced at one (1) regular meeting, at least one (1) week, in advance of the election.
     2. An email be sent to all members by the Steering Committee upon scheduling the election.
7. Steering Committee members may be subject to recall by petition with signatures of one-third (⅓) of the project's membership.
   • Submission of such a valid petition shall trigger a recall election to be held no later than 30 days from receipt of that petition by the Steering Committee.
     • The meeting for a recall vote shall be properly noticed to the membership, at a minimum doing the following:
       1. Announced at one (1) regular meeting, at least one (1) week, in advance of the election.
       2. An email be sent to all members by the Steering Committee upon receipt of the petition.
8. Along with the recall process which may be initiated by members, members of the Steering Committee may be removed as a result of a grievance when they have been found to be negligent or mishandle their power and responsibilities. a. Unilateral decision making, abuse of power, domineering discussion/coercing decisions in conversations, breaches of confidentiality or discretion and/or any other actions which constitute the need for an investigation into undemocratic behavior fall under the category of malicious mishandling of vested power. b. The accused party(ies) of the Steering Committee shall not be present in any meetings discussing their supposed transgression or the resolutions to follow any investigations they are involved in. c. Membership shall be notified in all cases of a change in the composition of the Steering Committee, at a minimum doing the following:
   1. Announced at the next regular meeting following the change of composition.
   2. An email be sent to all members by the Steering Committee upon change of composition.
9. The duties of the Co-Chairs shall be: a. To facilitate meetings. b. To write updates to send via email to everyone on the organization's email list at least once per month.
10. The duties of the Secretary-Treasurer shall be: a. To take minutes at general meetings. b. To send meeting minutes to everyone on the organization's email list within ninety-six (96) hours of a meeting's end. c. To maintain a list of active members and build an email list. d. To send email updates written by the Co-Chairs to membership. e. To manage any funds of the organization. f. To maintain an active log of the project's income and expenditures. g. To serve as the lead organizer for all fundraisers.

ARTICLE V: FUNDING

1. The organization shall be funded through the following means: fiscal sponsorship, fundraisers, contributions from any organization or individual that supports the Project's mission, fundraisers, and any approved financial assistance granted by the Project's steering committee.
2. All money transactions must be approved by the Treasurer.
3. The Steering Committee shall maintain a record of all financial transactions and accounts. These records shall be made available at any time by the request of any active member of the Project and the general public.

ARTICLE VI: MEETINGS

1. Regular meetings of the organization shall be held monthly. The day of the week and time will be determined via slack, and updated as needed on a regular basis. a. Meeting times may be changed by a two-thirds (⅔) vote of membership.
2. Special meetings may be called by the Steering Committee. Votes and elections may not occur at such meetings.
3. Agendas for meetings shall be prepared by the Steering Committee and will be available at the request of members before a meeting.
4. A quorum for any meeting shall be one-half (½) of members.

ARTICLE VII: POWERS

1. The Chapter shall have committees created if deemed necessary by membership. The formation of such committees shall be approved by a majority vote of the membership at a regular meeting.
2. The Chapter shall operate as a non-profit association, and no profits may accrue to any individual within the organization.
3. Unless otherwise provided in these bylaws, decisions of the organization shall be made by a simple majority of those present and voting, with those abstaining from the vote not figuring into the determination of the majority required.
4. For purposes of any vote, the determination of the current eligible voting membership shall be private ballot. Votes will be counted immediately by the Steering Committee in the presence of members.
5. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Project in all cases to which they are applicable and in which they are not inconsistent with this Constitution, the Bylaws, or standing rules of the organization.

ARTICLE VIII: AMENDMENT OF BYLAWS

1. These bylaws may be amended at any regular meeting of the organization by a two-thirds (⅔) vote, provided that the amendment has been submitted in writing to the Steering Committee at the previous regular meeting.

ARTICLE IX: CODE OF CONDUCT

1. All members and contributors to the organization are expected to abide by the project Code of Conduct, which can be found at https://github.com/thepurplebubble/.github/blob/main/CODE_OF_CONDUCT.md

2. The chapter's grievance process shall aim to uphold principles of fairness, inclusivity and respect for all parties. The chapter HGO shall document each step of the process and report to the steering committee only when their decision on disciplinary action is necessary and confidentiality can be ensured.

3. HGOs may be removed or suspended from their position by the Steering Committee, and may also be subject to a recall according to the same procedure which affects members of the Steering Committee. a. If a grievance is initiated against an HGO, the accused HGO must recuse themself from any ongoing or future grievance cases unless the Steering Committee determines that: i. The claims within the grievance accusing the HGO are found to be unsubstantial, retaliatory or otherwise would not require a suspension or removal. ii. Limited capacity or other circumstantial concerns require the continued participation of the accused HGO. b. HGOs may be suspended or removed for misuse of their power as HGO, biased practice, failure to acknowledge all evidence, or other conduct in violation of grievance process guidelines and values. i. Membership shall be notified for all changes of HGO membership.

4. In the case of serious or pressing grievance allegations, the Steering Committee may authorize immediate, temporary suspensions of accused members, including those on the Steering Committee or HGOs, which may be overturned, extended, or otherwise altered after an investigation takes place.

ARTICLE X: DISSOLUTION CLAUSE

1. Should the organization be dissolved due to lack of interest or other reasons, it is the responsibility of the current president to notify the fiscal sponsor The Hack Foundation (d.b.a. Hack Club), a 501(c)(3) nonprofit (EIN: 81-2908499) that they have disbanded, as well as any signers on HCB or other legal documentation. The treasurer is responsible for ensuring all fundraising dollars are appropriately reallocated to another nonprofit organization or returned to Hack Club. Dissolution of the organization must be approved by a two-thirds vote of the membership at a regular or special meeting.
2. Purple Bubble steering committee will maintain a list of all members and their contact information, as well as contact info for anyone that needs to be notified on dissolution. This list will be made available to anyone upon reasonable request. Requests for this info can be relayed to the steering committee via email at [email protected]