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Term Transitions

Each Classy VM is assigned a hostname that is re-used for a course. As Classy is not designed to run multiple instances on a host, term transitions require an exact end-date. The end-date marks a time that data from the prior term will no longer be modified and can safely be archived on a network storage location without disruption to a course.

GitHub re-configuration and VM re-configuration must occur.

Back-up and Archive Network Locations

  • Database: /cs/portal-backup/$HOSTNAME/classy/$org/
  • Grading runs: /cs/portal-backup/$HOSTNAME/classy/$org/runs-$(date +\%Y\%m\%dT\%H\%M\%S)

Archive Data Database

There are two types of data to archive:

  1. MongoDB gzip data dump
  2. Container grading run tarball

MongoDB offers the mongodump tool to dump the database and automatically export the database dump in gzip format. The database username and password are required for this operation, which can be found in the .env file in the /opt/classy folder.

The grading runs of a course consist of student assignments, log information, and results that are stored on the Classy VM filesystem in the path specified in the HOST_DIR attribute in the .env file.

Two scripts can perform the database dump and grading run archive operations:

  • /opt/classy-scripts/archive-classy-runs.sh
  • /opt/classy-scripts/backup-classy-db.sh

A CRON job is configured to automatically back up the database and grading run data. After the end-date of the semester transition, it is no longer necessary to retain the back-ups created by the CRON jobs. Hence, delete all the database and grading run back-ups prior to the last back-up and archive of the database.

VM Term Transition Checklist

  • Staff and faculty have agreed on an end-date when Classy archiving can take place without disrupting course operations
  • Database has been backed-up to Back-up storage location
    • Script: /opt/classy-scripts/backup-classy-db.sh
  • Grading runs have been archived to Archive storage location
    • Script: /opt/classy-scripts/archive-classy-runs.sh
  • Once database has been backed-up, host MongoDB volume mount location has been deleted
    • Command: rm -rf /var/opt/classy/db/*
  • Once grading runs have been archived, host filesystem run have been deleted
    • Command: rm -rf /var/opt/classy/runs/*
  • ClassList API sections and term have been updated in /opt/classy/.env file.
  • A new GitHub organization namespace has been created for the term (ie. cpsc210-2019w-t1)
  • Only the last two database and grading run back-ups are retained
    • All grading run and database back-ups prior to the last back-ups have been deleted

GitHub Term Transition Checklist

  • If another course is being offered next term, configure a new GitHub organization for the term
  • A new OAuth application has been created under the new GitHub organization and integrated in the /opt/classy/.env file
  • An instructor may request additional GitHub configuration steps, such as adding TAs as organization owners