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How I manage my tasks and agenda |
I used to be very interested in time management tools and all sort of frameworks to help to improve productivity. I have already tried several approaches. Usually, the approach fits only for a few months. Most of the people that I know had this same experience. It happened to me a lot, mainly because:
- Routines are often boring
- Too much data were stored which is difficult to control
- Postponing many times the same issue is anguishing
- A new tool is attractive
So, changing the framework is often exciting because it is a way to change the routine with a new tool, to move less and really important things, and get rid of many unreal and not essential anguishing thinks.
Currently, I am probably in my record in time using the same approach. I have opted to use what I think is a lightweight method in terms of administration costs. What I mainly do:
- Appointments are registered in a digital calendar (I use Google Calendar)
- It is the only thing I have enabled notifications
- I manage tasks in a kanban like system
- I have four columns: to do (I did not set priority yet), medium priority, high priority and in progress
- There is no "done" column
- I try my best to keep few tasks in these columns (not more than 20 in total)
- When I am out and want to remember myself about something I write an email to myself
- I have in my gitbook a list of things that I would like to do, but I don't feel committed with that
- I try my best to:
- Do not register non-essential tasks
- Say "no"