Merge pull request #25 from geo-smart/markweldensmith-patch-2

Update logistics.md

book/logistics.md

@@ -8,42 +8,29 @@
 
 ## Location
 
-* Tutorials and courses will occur in the Maple Hall Great Room.
+* Tutorials and courses will occur in [Alder Hall](https://goo.gl/maps/GebqB5Gk6hoA3rq1A), with entrance from the ground
+  level on the south side.
 * Doors open at 8:30 am each morning (Monday-Friday). We will start the morning
   sessions at 9:00 am sharp.
-* Due to space limitations, only registered SnowEx participants will be allowed
+* Due to space limitations, only registered GeoSMART participants will be allowed
   to attend the tutorials and open working sessions.
-* Participants are expected to attend all scheduled activities. Contact
-  {{ contact_email }} if any circumstances prevent you from attending.
-
-## Dorms
-
-* Dorms are all single/double rooms and each contain a private bathroom.
-* Participants who opt to will be staying at Willow Hall. Please Check in after
-  2pm at the front desk on Sunday, July 10th.
-* Check out is by 11am on Saturday, July 16th. There will be a room where you
-  can store your luggage if your flight leaves later that day. Please let us
-  know immediately by emailing {{ contact_email }} if you plan on
-  arriving/departing at an earlier/later date.
-* The front desk can direct you to the Maple Hall Great Room where the meetings
-  and courses will be taking place.
-* Dorm guests are able to use their key cards to access any gyms on campus. For
-  off-campus activities, guests have easy access to The Ave, which hosts a
-  number of restaurants, late-night activities and retail establishments.
-* The dorms have coin-operated laundry facilities.
+* Participants are expected to attend all scheduled activities. Contact [[email protected]](mailto:[email protected])
+  if any circumstances prevent you from attending.
+
+## Accommodation
+
+* A block of hotel rooms will be requested for participants traveling to the
+  GeoSMART Hackweek from outside the Seattle area.
+* Once the registration code for the hotel rooms is available, registered participants
+  will be notified by email, and the details posted on this page.
+* Guests traveling to Seattle should plan to arrive on October 22 to allow for the
+  Monday morning start time of 8:30 am.
 
 ## Meals
 
-* Breakfast and lunch will be provided each day through the meal cards that will
-  be given to you when you check in to the dorms.
-* Your meal card is programmed with the prearranged All-You-Care-to-Eat meals,
-  which can be used at Local Point dining hall. Please note that this is the
-  only dining location on campus that the card will work for.
-* Breakfast is available in the Local Point dining facility from 7:30am – 10am
-  and lunch is available from 11am – 2:30pm.
-* If you are staying at a hotel or commuting, you will receive a meal card when
-  you check in at the welcome table on the first day at the Maple Hall Great
-  Room.
+* Catered lunches, coffee, and snacks will be provided each day at the hackweek
+  training location.
+* All participants are responsible for their own breakfasts and dinners.
 
 ## Travel
 
@@ -61,3 +48,5 @@
   Note: do not get off at the University Street Station!).
 * Taxi’s and uber/lyft are also available from the airport. Note that for
   uber/lyft you will meet the car in the 3rd floor parking lot for pick up.
+* Incurred travel costs for participants provided event support funds will be
+  reconciled after the GeoSMART Hackweek event.