feat: proposal for international meetings

docs/communication/international-meetings.md

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+# International Meeting
+
+To enhance meeting efficiency, we aim to minimize mandatory meetings and prevent scheduling meetings beyond regular working hours.
+
+The first instinct is to avoid meetings and work asynchronously. Then, we can have local meetings.
+
+However, there are times when we need to hold international meetings with multiple participants.
+In these cases, it is important to ensure that the meeting takes place under favorable conditions, particularly when there are many participants.
+
+## International Meeting Schedule
+
+Instead of favoring those who speak the loudest, we have a more democratic approach to scheduling international meetings. We suggest the following:
+
+- We reserve the most precious time, 4-7pm CET from Monday to Thursday, for critical international needs.
+- We establish a queue of topics and priorities, planning two weeks in advance with leaders.
+- We use a Notion/GitHub page where anyone can propose topics or meetings.
+- We hold a weekly top-management meeting to decide the allocation for the next two weeks.
+- Exception: we should keep our public meetings regular.
+- Anyone, can try using the unallocated slots, but there is a risk that they may be replaced by something else.
+
+This system allows us to adapt to changing priorities and ensures everyone has an equal opportunity to get the best slots.
+
+#### Example of cases:
+
+- Currently, AtomOne is a priority and deserves at least a weekly meeting at a convenient international time. Later, it could be held bi-weekly, monthly, or on an ad-hoc basis.
+- Some team members are louder, while others are more discreet and consistently get postponed.
+
+#### Examples of international meetings include:
+
+- Company alignment meetings such as TownHall and AMA.
+- Topic brainstorm meetings like Gno Launch, AtomOne, and GOR.
+- We also reserve a specific time slot for teams to have parallel meetings. For instance, the weekly GNO core team sync on Monday is an ideal time for other teams to do the same.
+
+## Local Meetings for International Goals
+
+To enhance international collaboration, we suggest rotating meeting times to accommodate various time zones. Here's how it would work:
+
+- Every alternate week, one regional team (Europe, US, Asia) conducts a meeting while the other regions are off duty. The meeting is recorded, transcribed, and a summary is shared.
+- The non-participating teams are required to review the content and cannot claim unawareness.
+- The following week, another region follows the same process.
+
+In summary, we would have a virtual weekly meeting that lasts only one hour per week. Sometimes we actively participate, while other times we watch and provide comments asynchronously.
+
+It can work with different rhythms, but we must consider the viewing time as mandatory and choose the frequency based on the virtual meeting, not the local one.
+
+This can also be effective for public events.