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mastiff-systems343 committed Nov 5, 2024
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Expand Up @@ -16,29 +16,33 @@ Relate Multiple Data Sets

If you have two databases that are related, you can connect them using the relation property so you don’t have to manually update each database separately. This feature is particularly useful for linking projects with tasks, clients with projects, or employees with their assignments. This way, you can easily view and manage related information in one place without duplicating data.

<iframe title="Relation" width="860" height="515" src="https://peertube-gftks-u25423.vm.elestio.app/videos/embed/7240c82e-41e5-4a11-9bcc-b04d3eb1dc90" frameborder="0" allowfullscreen="" sandbox="allow-same-origin allow-scripts allow-popups"></iframe>

Routine Actions in One Click

With the button feature, you can automate routine actions, such as creating a new page, inserting blocks, or editing pages, all with a single click. Buttons are highly customizable, allowing you to tailor their functionality to suit specific needs or workflows.

Let’s try creating a button to add a page to a database in one click.

<iframe title="Button" width="860" height="515" src="https://peertube-gftks-u25423.vm.elestio.app/videos/embed/29808046-2283-49fe-8261-f1e1644a1c5a" frameborder="0" allowfullscreen="" sandbox="allow-same-origin allow-scripts allow-popups"></iframe>

Automate Updates

Here’s another automation trick for databases: Triggers. Triggers reduce the need for manual updates and help keep your data consistent and up to date. For example, if you update an entry, you can set up an automation to automatically notify a group of people, eliminating the need to manually inform them.


<iframe title="Trigger" width="860" height="515" src="https://peertube-gftks-u25423.vm.elestio.app/videos/embed/9b65d5f6-8bf8-4da2-b06f-5ac10f09b09c" frameborder="0" allowfullscreen="" sandbox="allow-same-origin allow-scripts allow-popups"></iframe>
Note: I am doing this from my private space since this is just a demo but you have to do this in a teamspace in order for this to work.

Create Templates

Take advantage of templates. If you have a database where you frequently add similar pages, like client profiles, duplicating a page can require extra effort to remove existing client information. Instead, you can create a template with the same format, allowing you to quickly generate new client profiles without the extra cleanup. This saves time and keeps your workflow efficient.

<iframe title="Template" width="860" height="515" src="https://peertube-gftks-u25423.vm.elestio.app/videos/embed/d0da4a35-694d-47ec-a6b6-fb0e58a42b57" frameborder="0" allowfullscreen="" sandbox="allow-same-origin allow-scripts allow-popups"></iframe>

Notion Formulas

Are you a fan of Excel? Then you might want to explore Notion’s formulas. Notion formulas allow you to create dynamic, calculated fields within databases, enabling powerful features like calculations, conditional formatting, and logical operations. For example, you can easily track your monthly expenses using a simple formula.

<iframe title="Formula" width="860" height="515" src="https://peertube-gftks-u25423.vm.elestio.app/videos/embed/caa9f21a-e44c-4937-a55a-d1031f2db41d" frameborder="0" allowfullscreen="" sandbox="allow-same-origin allow-scripts allow-popups"></iframe>

These small changes will definitely transform your work dashboard. Give them a try and see how they can improve your Notion experience!
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Expand Up @@ -5,7 +5,7 @@ date: 2024-11-01
categories: [organization]
author: Chris
author_avatar: /assets/img/team/Chris-avatar.png
image:
image: /assets/img/blog/7-shortcuts.png
excerpt:
---

Expand All @@ -18,14 +18,14 @@ automate this?
My solution after a lot of trial and error was to use the shortcuts app to create an
automation to request the payment via Apple Pay.

![alt text](assets/img/blog/shortcuts/image.png)
<img src="{{ site.baseurl }}/assets/img/blog/shortcuts/image.png" alt="Sample Image" title="Optional Title" width="800">

![alt text](image-1.png)
<img src="{{ site.baseurl }}/assets/img/blog/shortcuts/image-1.png" alt="Sample Image" title="Optional Title" width="800">

As you can see for my kids. One shortcut each. Then I created a recurring
reminder with a link to the shortcut.

![alt text](image-2.png)
<img src="{{ site.baseurl }}/assets/img/blog/shortcuts/image-2.png" alt="Sample Image" title="Optional Title" width="800">

I get a pop up reminder on the first of every month, and I just click on the reminder
and it runs the shortcut and requests the money. The system works pretty well and
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